organisers in South Wales
Taking Part in 2021
Our 2021 Request for Application Forms can be downloaded here either as a word or a PDF document - just tick the events you would like to find out more information about and they will be sent to you, on receipt of your completed form, together with our standard documentation as explained below.
As we do not publish our stall rentals here, requesting our application forms is not a commitment to participate from either party, but they will give you the individual event costs together with more information on the event itself. This should then allow you to decide if you wish to apply to take part.
At the top of our forms we state that the event is still subject to contract - this is because when we publish our dates not all permissions are in place, or negotiations completed, with regard to the ground rent payable or the space allocated to us. Whilst we are planning to run as many events as we can this year they also come with the caveat Subject to any Covid Regulations at the time of the event.
It may be that our earlier events i.e. Easter and May Day in Cardiff Bay or the Cardiff Spring Festival in Cardiff City Centre will not run as at the moment it is unclear as to when the Welsh Government will lift the current lockdown restrictions. Any developments will be published here when known.
As a new exhibitor please read our participation criteria found at the bottom of this page as our events are only open to exhibitors with their own work.
Details on the canvas and wooden stalls we provide can be found on our About Us page.
For those exhibitors who are new to Craft*folK
- we are a very small, independent company and have been organising
art and craft events for in excess of 20 years. There are only a few
of us working full time, but we do need a fair number of part time staff
when building and dismantling our stalls and staffing our events. Unlike some event organisers
we know a lot of our exhibitors personally, more like a big family, and that
is how we like to operate as we feel that the personal touch is important
and hopefully sets us apart. We don't stick to conventional office
hours so don't be surprised if we reply to your email late at night!
Our mantra is we work when you are.
With regard to the Cardiff Christmas Market
- if your application is successful then a deposit of £100 will be
payable immediately on confirmation of participation.
Agreement to Abide by our Terms &
These forms are all in word format, their completion is compulsory, and by returning them to us from your email address you do so warrant that you have agreed to the terms as set out on the application form/s, the Agreement to Abide by our Terms and Conditions, Fire Risk Assessment and Criteria documentation. PDF copies of all forms are available on request.
We will confirm, by email, the initial receipt of your application form/s. If you have not heard from us, say two weeks after submitting your application forms, please get in touch with us as we may not have received them.
We will then advise you by email if your application has been successful or not. Please be patient as the decision on your participation may not be immediate and will be at our discretion, as we are committed to ensure that each event offers the best possible variety of arts and crafts from both existing and new exhibitors.
Once accepted, please ensure that you keep a copy of all the application forms you have submitted in order to keep a record of the payments you have made to us as we do not provide receipts. It is your responsibility to forward any outstanding balances by the required date/s listed on the application forms. Failure to adhere to this will mean that your booking may be cancelled.
With Craft*folK you can:
Sell directly to the customer and benefit from promoting your business further. In order to help advertise your business and to bring an added dimension to the events we actively encourage art, craft and food demonstrations and if the venue and space allow, free demonstration stalls (to be used alongside an already booked stall) may also be available at our discretion.
Request attending for less than the full duration of the dates shown on the Booking Forms. It is normal procedure to attend for the full duration, for example, the full three days, the full week, etc, but we may be able to link you up with another potential participant who also requires reduced participation.
New exhibitors with Craft*folK can:
Test the market with our offer of low cost
Taster Stalls, available at our Spring, Summer and
Christmas events in Cardiff City Centre. These events are also
split into shorter trading periods but participation would be reliant on the
remaining period/s also being booked by other exhibitors, to ensure full
occupancy. Whilst it is not our general practice, under certain
circumstances at our discretion, we may also consider applications if you
wish to share a stall with a fellow maker. It is not as
daunting as you may imagine! Please contact us for a leaflet with
information on costs and trading periods providing full details of your craft, to ensure you fulfil our participation
criteria, together with images or a link where they
can be viewed on line.
There is also a PowerPoint Presentation available on request with advice on
stall layout, lighting, signage etc.
Art, Craft, Food and Beverages
Site visits to workshops/premises may be arranged to verify originality of goods. If you have any queries regarding the safety of your goods Trading Standards are very helpful. Please note that they may also inspect your work at events.
All crafts people must also certify that they are carrying adequate Public Liability Insurance of at least £5,000,000 in connection with their attendance and with the sale and usage of their goods and by application do so warrant.
We look forward to your participation in 2021 and please donít hesitate to contact us for a chat, if you need any advice, or have any additional queries.
Safon heb ei ail - The standard in events
note: all the above details are correct at the time of publication. Events
may be subject to change, please check here before travelling.